As the pandemic spreads it becomes increasingly difficult for nonprofit board members to meet in person to discuss critical questions and offer strategic guidance. In response increasing numbers of organizations are holding virtual meetings during the crisis. While it might appear like a hassle, it’s actually an excellent option for nonprofits and charities to make their meetings more effective and productive.
In addition to reducing expenses meeting online is also more convenient for all participants. Online meetings are more convenient for everyone attending. They don’t have to deal with traffic, manage tight meeting schedules, or travel stress which could cause them to lose focus during the meeting. This increases the chances of all board members attending virtual meetings and participating in discussions.
A good program for managing meetings will also let you record your meetings and archive the minutes. This means that even if you are in a position to not attend a meeting, you can still access the minutes and documents later. This allows you to analyze and review your decisions and actions after the meeting has ended.
Prepare your virtual meetings in advance to ensure they are as efficient and efficient as is possible. This includes ensuring that the meeting will be held at a time that is suitable for everyone. Also, make sure that everyone is in an area that is quiet to minimize background noise. It is also crucial to do a roll call at the beginning of the meeting in order to ensure there is a sufficient quorum. Also, make use of the meeting tool’s voting functions to keep engagement high and avoid needing to use verbal or virtual “show of hands” votes.
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